Whether it's for school, post graduate residency, or even for some prospective job sites; you will come across the need for having a strong "letter of rec" also known as a reference letter to help you secure your desired position.
Here are some pointers to make sure you get the biggest bang for your buck out of these references.
START EARLY
Plan ahead on how many letters you are going to need, the people you will most likely reach out to and start framing how you will ask. Preferably, you should give your letter writers a heads up and maybe a month or two with their schedules to compose to their liking. Additionally, before you request one, have your CV and personal statements prepared and up to date.
MEET UP
When you've chosen who is writing your letter, email them and request an in-person meeting if possible to have an in depth conversation about it. Bring or send in that email any necessary paperwork to essentially help them help you and smooth the process along.
We're talking...
- CV/resume and transcript
- Personal Statement
- Brief reminder of what you did while working with them
- Information about the program(s) you're applying to and directions for sending the letter when complete
This all demonstrates that you are well thought out, organized, and speeds up the completion of your letter without them having to ask for anything along the way. Dependent on your relationship with the writer(s) how you approach the conversation may differ. They may already know what you are pursuing and why but providing these documents as well as formally meeting (again if possible) shows your fervor and will strengthen what they write.
SHOW YOUR APPRECIATION
After submitting your application, be sure to send your letter writers a thank-you note expressing your appreciation. They took time from their bustling schedules to assist YOU towards the next step in YOUR career. A card, an email, gift basket etc... Update them throughout the process, whether or not you receive an acceptance definitely stay in contact with them.
Should you end up reapplying and need recommendations again in the future, this kind of follow-up communication will continue to foster that close and positive relationship.
THE ASK...
So let's rewind to the ask. Most people I speak with identify this area as the "scariest part" which, to an extent I understand. Personally I feel if the person you're asking terrifies you they may not provide a particularly solid letter of recommendation in the first place. And is that not what we want at the end?
However it does make sense when you're required to have a certain number of references or a certain array of people from different fields who you may not have had much interaction with.
Always approach with the mindset that everyone has been through this phase and knows the struggle of asking for letters. Like I mentioned at the start; post grad programs and jobs ask for them all the time it's not a new trend. There is nothing to be intimidated about.
The worst to happen is the professor denying on the off chance they really don't know much about you and don't believe they'll provide an effective letter. Not because they don't like you personally. And that's them doing a favor. Sure it's discouraging but in the long run quite considerate.
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